Online Travel Data Solution

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Absa’s travel data solution is one of the newer products offered by the commercial card division. What makes this product unique, compared with its competitors in the market is that it has a multiple card product capability and multi-card association capability. 

Absa Commercial Card’s Travel Data Solution is the complete end-to-end travel and expense management solution. It allows all corporate travel data to be viewed, managed and administered in a centralised online reporting system:

• With Travel Data Solution, matching and reconciling transactions is easy, fast, accurate and effective
• Travel Data Solution combines all the relevant transactional data feeds from Absa with airlines, car rental companies and hotels, as well as a number of travel booking systems and travel management companies into a centralised system, for a comprehensive view of all your travel-related expenses and activities

Expense Management Made Easy

Powered by Integrated Commerce Solution’s powerful matching engines, it automatically matches corporate transactions, thus reducing manual corporate administration by more than 95%, and therefore reducing associated costs accordingly.
• Take pictures of receipts with your smartphone and upload/attach them to expense reports or provide clarity on travel spend for management reporting
• Travellers can administer transactions/expenses and cost allocate spend with the powerful expense management function from anywhere, anytime

Management Information (MIS) and Data Integration

Managers can review individual travel transactions/expenses and approve cost allocations of transactions.

• Corporates can now analyse the big picture or look more closely at specific and detailed transactions/expenses data
• You can track and better understand how your company’s travel and expense budget is spent and get the information and insight you need to make important reporting decisions
• Get convenient access to the following: airline data, car rental data, line item data, hotel data, financial data, matching stats, preferred suppliers, cardholder summaries, corporate summaries, travel spend summaries, ad hoc reporting, BI PivotGrids
• Generate third level detailed statements – invoice-level data
• Seamlessly export billing-cycle data automatically into corporate GL/ERP/EMS systems at any time and in any format (i.e. SAP/BAAN/JDE/Oracle)

• Customise system implementation as required to reflect the corporate hierarchy and reporting structures, as well as a variety of different user-level permissions and system user capabilities
• Dynamic reporting – ‘drag and drop’

Travel Data Solution allows you to:

• Complete administration and maintenance
• Edit user profile rights as to what they are able to see
• Configure menus on the fly
• View hierarchy data
• Configure reporting options
• Perform expense management
• Effect cost allocation
• Acquire manager approval
• Upload receipts
• Complete data extracts and reporting
• Send email notifications
• Perform chart reporting
• Define user views

Travel Data Solution is currently being used by the South African Department of Defence, which has listed several reasons for their choice of product and how it has made their lives easier:

  • The fact that it allows the travel agent to reconcile the transactions they have processed with the transactions on the Absa statement
  • Invoice numbers, as generated by the travel agent, can be linked to the transactions on the statement
  • Payments made by means of the Invoices Administration System can be linked to the payment of individual transactions on the statement
  • Account holders can thus be provided with outstanding transactions, which would otherwise have not been possible

Contact
Tel:
010 256 3058
Email: commercialcard@absa.co.za

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